This calendar shows the quality assurance activities of the Kilis TÖMER Unit Quality Committee over an academic year according to the Plan – Do – Check – Act (PDCA) cycle. It is updated every September in line with the calendar of the University Quality and Data Management Coordination Office.
| Period | Activity | PDCA Stage | Responsible | Output / Evidence |
|---|---|---|---|---|
| September | Planning and administering the Turkish Proficiency Exams (TYS); annual teaching plan, budget and groups | Plan / Do | Centre Directorate, Exam Commission | Exam announcement, result lists, annual plan |
| September | Preparing the annual PDCA Action Plan and discussing it at the Board of Directors | Plan | Unit Quality Committee | PDCA Action Plan, minutes |
| October | 1st meeting of the Unit Quality Committee (annual targets and task allocation) | Plan | Unit Quality Committee | Minutes |
| October – May | Turkish courses (A1–C1) and level completion exams | Do | Teaching Coordinator, Instructors | Timetables, attendance and exam results |
| End of each level | Learner satisfaction survey and calculation of level pass rates | Check | Unit Quality Committee | Survey report, success statistics |
| November | Unit Advisory Board meeting (views of internal and external stakeholders) | Check | Centre Directorate | Advisory Board minutes |
| December | TYS / placement test for students admitted in additional placements | Do | Exam Commission | Result lists |
| January | Preparing the Unit Self-Assessment Report and submitting it to the Quality Coordination Office | Check | Unit Quality Committee | Self-Assessment Report |
| January | Reviewing the internal control action plan, risk inventory and service standards | Check | Internal Control Commission | Updated internal control documents |
| February | 2nd meeting of the Unit Quality Committee (interim review, improvement proposals) | Act | Unit Quality Committee | Minutes, improvement list |
| March – April | Running and evaluating the Turkish Teaching Certificate Programme for Foreigners | Do / Check | Programme Coordinator | Curriculum, participant list, evaluation form |
| May | 2nd Unit Advisory Board meeting and review of stakeholder feedback | Check | Centre Directorate | Advisory Board minutes |
| June | Preparing the annual activity report and performance indicators | Check | Centre Directorate, Unit Quality Committee | Activity report, indicator table |
| June | 3rd meeting of the Unit Quality Committee: closing the PDCA cycle and improvement decisions for the next year | Act | Unit Quality Committee | Minutes, updated action plan |
| July – August | Updating quality documents on the website; announcing the new year’s course and exam calendar | Act | Unit Quality Committee | Updated web pages, announcements |
Note: Dates may change according to the University Academic Calendar and the instructions of the Quality Coordination Office.